Foodservice rebate management software
Rebate management software, built for foodservice distributors.
Speedy is the AI-native rebate system of record for foodservice distributors and buying groups. It reconciles supplier rebates, buying-group programs, customer deviations, and short pays your current tools miss, then writes true net cost back to your ERP.
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Illustrative demo data. Built to show the workflow, not a customer record.
Proof
The rebate system UniPro chose. Evaluated. Chosen. Live.
UniPro Foodservice, the largest buying group in US foodservice distribution, chose Speedy to run its rebate workflows across its network.
The evaluation
UniPro ran a competitive evaluation for the rebate platform its network would depend on.
The decision
It chose Speedy to run rebate calculation and program tracking across its network.
The result
Rebate workflows live and running alongside the systems members already use.
What foodservice rebate management software does
Foodservice rebate management software is the system of record for the supplier and buying-group programs a distributor earns. It models each contract, classifies every transaction, computes what was earned, reconciles it against what was paid, recovers short pays, and calculates true net cost, so finance can price on real landed cost and prove every dollar. It is a specialist system that sits alongside the ERP, not a module inside it.
Why foodservice rebates need specialist software
These are the parts a general rebate module, including the one in your ERP, was never built to model. They are the core of Speedy.
Buying-group and multi-party programs
UniPro and other group backend money is split across program components, with two and three-party contracts layered on top. A general rebate module flattens all of it into one simple rebate.
Redistributor and broker attribution
Volume that ships through a redistributor, and lines carved out by a retail broker, decide who actually earns the program. Invoice-vendor logic quietly credits the wrong party.
Catch-weight and case-to-each
You buy by the case and sell by the each. Rebate math that ignores unit conversion earns, or claims, the wrong number on every line.
Deviated and off-invoice pricing
Customer deviations are funded by expected supplier rebates. The contract has to feed pricing at invoice time, not months later at period close.
Short pays and deductions
Missing components, voids, and disputed claims need an audit trail and evidence behind every dollar, not an email chain and a write-off at the end of the quarter.
True net cost
The number that should drive pricing and margin decisions is landed cost after every earned rebate. Most stacks cannot produce it line by line, so it never reaches the ERP.
What Speedy does
AI-native, not a report you export. Glass does the work.
The last generation of rebate tools was software you log into: run the report, export to a spreadsheet, and hunt the exception yourself. Glass, our AI agent, is a different category. You ask in plain language, and it reconciles the programs, finds the root cause across your systems and contracts, and shows its math on every line.
Which buying-group statements have not been reconciled this period?
Three statements are open. I matched each line against program terms, flagged the short pays with evidence, and prepared the claims for your review.
Alert me whenever an account is within three percent of its next tier.
Saved as a recurring skill. I will flag those accounts before the quarter closes so the backend money is not left on the table.
This engine is at the core of how UniPro Foodservice operates its rebates today. See the platform →
Runs beside your ERP. Writes true net cost back to it.
Speedy connects through a file drop, an API, or a direct warehouse connection, and works with the ERPs foodservice distributors actually run, including AS/400 and other legacy systems. It runs in parallel until the numbers match, so there is no migration and no rip and replace.
Your ERP
AS/400 and beyond
Ledger, pricing, invoicing, system of record for accounting.
Rebate system of record
Speedy
Contract modeling, classification, accruals, claims, reconciliation.
true net cost written back to your ERP
Built for the foodservice supply chain
For distributors
Reconcile every supplier and group program, recover what was short paid, and price on true net cost.
For distributors →For buying-group members
Prove what each backend program earned against what the statement actually paid, without new systems.
For UniPro members →For manufacturers
Manage trade programs and deductions with an audit trail from claim to clean GL entry.
For manufacturers →Moving off a rebate tracking tool?
Teams replace tracking software like TrackMax and TrackMax+ when they want AI workflows and true net cost, not another spreadsheet to reconcile by hand. Speedy runs in parallel with your current process until the numbers match, so switching does not mean ripping anything out.
Frequently asked questions
What is the best rebate software for a foodservice distributor?
The right test is not a feature list, it is whether the software models how foodservice rebates actually work: buying-group backend money, multi-party contracts, catch-weight and case-to-each math, redistributor and broker attribution, deviated pricing, and short-pay recovery. Ask any vendor for a demo on one of your real multi-party, group-funded programs and watch where a general rebate module stops. Speedy was built specifically for this complexity and writes true net cost back to your ERP.
What can replace TrackMax for foodservice rebate tracking?
Speedy is the common replacement for TrackMax and TrackMax+. Teams typically move because they want AI-native workflows and true net cost written back to the ERP, rather than a tracking tool they still reconcile by hand. Speedy runs in parallel with your existing process until the numbers match, so the transition does not depend on ripping anything out. See the full Speedy vs TrackMax+ comparison for what changes.
How should UniPro members manage rebates?
UniPro Foodservice selected Speedy Labs to modernize rebate management across its network. For a member distributor, the practical workflow is: reconcile the buying-group statement line by line, flag short pays and missing components, track program terms before quarters close, attribute redistributor volume back to the brand, and calculate true net cost. Speedy does this alongside your current systems rather than replacing them.
Which rebate software handles redistributor data and customer deviations?
These two are exactly where generic rebate tools break, and they are core to Speedy. Redistributor volume is re-attributed to the brand that actually earns the program instead of being credited to the invoice vendor, and customer deviations are modeled against the expected supplier rebates that fund them, so pricing reflects real economics at invoice time rather than months later at close.
Does the software integrate with AS/400 and our existing ERP?
Yes. Speedy connects to your ERP, including AS/400 and other legacy systems, through a file drop, an API, or a direct data-warehouse connection. It does not require a migration or a rip and replace, and it writes clean, GL-coded entries and true net cost back into whatever system of record you already run.
How do foodservice distributors reconcile buying-group rebates?
Speedy models each program component, classifies every transaction, and reconciles the group statement against what was actually earned line by line. It surfaces short pays and missing components with the source math attached, tracks tiers before they close, and produces an audit trail from the contract to the payment so finance can prove what was owed, not just see that money arrived.
See it on your own programs
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