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How much rebate money is quietly leaking?
Foodservice distributors typically earn 2–4% of eligible purchases in supplier rebates. The question is how much of that pool you actually capture. Size your gap in four inputs, with the math shown.
Produce and government business typically carries no rebate programs. A produce-heavy house might be 50%.
Distributors we work with typically earn 2–4% of eligible purchases; large broadliners more.
Used to tailor the model we send, not in the math.
Analyst headcount tied up tracking, re-keying, and entering rebate payments.
Estimated annual leakage
$510K – $765K
8–12% capture gap on a $6.4M rebate pool (3.0% of the eligible 85% of $250M purchases)
Anchored to real recoveries: distributors we work with have recovered $150K–$200K on $50–60M of rebatable purchases.
Every assumption editable, every number shown. Take it and check it against your own statements.
Booking blind vs. the pool you actually earn
Booked blind
$2.5M
A house that doesn't track typically books a flat ~1% of COGS and hopes.
Pool you earn
$6.4M
The rebate pool at 3.0% of eligible purchases.
The distance between hoping and verifying is where the leakage above lives.
Where distributors find it
Buying-group statement short-pays
$179K - $268K
Lines paid below program terms, surfaced by reconciliation
Missed tier thresholds
$128K - $191K
Programs finishing just short of the next band
Redistributor (DOT) attribution
$102K - $153K
Brand-program volume credited to the invoice vendor
Program structure: fixed vs growth
$102K - $153K
Programs left on flat terms your volume has outgrown
Illustrative split of the total, based on where distributors we work with have actually found it. Directional, not a quote.
And the time, kept separate
Your 1 FTE on rebates — tracking, re-keying, and payment entry — is roughly $85K/yr of loaded analyst cost at $85K each. We keep that out of the dollars above on purpose: recovered money and freed time are different claims.
$85K
analyst time / yr
Get the full model
The assumptions behind every number, how to verify each mechanism against your own statements, and the recovery playbook. Opens right here.
Prefer the long-form version? Read the Rebate Recovery Field Guide·Compare Speedy vs TrackMax+